3 administrative jobs found

Position Summary: General Dynamics NASSCO in San Diego, CA, seeks an Administrative Assistant to join the Electrical Engineering department. The Administrative Assistant will carry out secretarial and administrative support duties according to established procedures and practices. The role involves data input, analysis, and administrative tasks such as managing office supplies, answering phone lines, and handling mail and filing needs. This position reports to the Department Manager and requires internal communication with all NASSCO departments and external engagement with suppliers and customers. Key Responsibilities: Manage general administrative tasks such as office supply inventory, equipment handling, answering phone lines, and overseeing mail and correspondence. Perform data analysis, entry, and support departmental functions. Prepare agendas, reports, presentations, and coordinate department schedules and activities. Adhere to and promote NASSCO's...

Position Summary: The Risk & Claims AP Analyst Workers' Compensation at General Dynamics NASSCO in San Diego, CA, is tasked with the prompt and accurate processing of vendor invoices and specialized projects. This role supports various internal departments such as Risk Management and Supply Chain Management, while also maintaining external communications with suppliers. The individual in this role will report to the Workers’ Compensation Manager and will be instrumental in maintaining the integrity of the risk management program, in addition to supporting insurance renewal processes. Key Responsibilities: Process manual vendor payments, ensuring all approvals and documentation requirements are met. Review and verify vendor agreements and W-9 forms for compliance. Prepare ad hoc reports and provide administrative or analytical support for projects. Assist in the preparation of quarterly and year-end reports for compliance and audits. Manage data...

Position Summary: The Site Administrator at Curtin Maritime is crucial for providing operational and administrative support across construction and dredging project sites. Adhering to the company's core values of efficiency, innovation, and integrity, the Site Administrator ensures that project logistics, procurement, and administrative tasks align with company policies and contribute to the success of site operations. Key Responsibilities: Aid the Project Manager with operational oversight and routine project reporting. Manage the day-to-day schedule and responsibilities of the parts runner while providing direction and feedback. Prepare and review project submittals, ensuring quality and accuracy. Facilitate the setup and management of temporary project site infrastructure, including offices and laydown yards. Handle procurement of consumables and operating supplies for equipment and vessels. Maintain thorough records of requisitions, purchase orders,...